GS1 Canada

Get Started With GS1 Canada

Supplier Excellence Checklist

GS1 Canada can help you engage trading partners, streamline the listing process and increase visibility for your company, brand and products while meeting the requirements of Canadian industry and trading partners.

Our commitment to data excellence supports you in driving real business results. Maintaining accurate and complete data is more than just a fringe expense; data excellence helps strengthen your relationships with trading partners and consumers; driving increased loyalty and return business.

If you need assistance to set up your initial product catalogue or engage in any of GS1 Canada’s solutions, our Consulting Services is here to help. Give us a call at 1.800.567.7084 or email us at

To get started, we recommend following the steps below, depending on different trading partner requirements. Once you are set up and sharing product content with your trading partners, be sure to explore GS1 Canada’s other ECCnet Industry Managed Solutions to discover how we can help you streamline other business processes.

  • Step
    Become a GS1 Canada Subscriber
    To subscribe, visit
  • Step
    Obtain a GS1 Company Prefix Licence
    A GS1 Company Prefix Licence lets you create global barcode numbers for your products.
    You will obtain your Company Prefix Licence when you subscribe to GS1 Canada, unless your subscription level entitles you to individual barcode numbers instead.
    If you:
    • Are outside Canada, obtain your Licence via your local GS1 office.
    • Have an international GS1 Prefix Licence, you can register with GS1 Canada.
    • Distribute products on behalf of another organization, you will need a Prefix Authorization to use their Prefix. Visit or contact GS1 Canada at 1.800.567.7084 or to get started.
  • Step
    Identify Your Products
    You will use your Prefix to create your own unique Global Trade Item Numbers (GTIN, also known as a UPC, SSCC-14 or EAN) or use the GTINs GS1 Canada has allocated to you. These GTINS will be used to create unique barcodes for your products. For products scanned at point of sale, including inner pack, you will need a GTIN-12 barcode. For products at shipping case level, such as cases and pallets, you will need a GTIN-14 (also known as SSCC-14). Different sectors and product categories may have specific barcode needs, so check with GS1 Canada at 1.800.567.7084. For further information on how to create barcodes, visit
    If you are outside Canada and have completed this step, you do not need to apply new GTINs to your products if they meet Canadian standards.
    When you make changes to a product or its packaging, you may need to assign a new GTIN. Visit for more information on how the unique identification of trade items maintains operational efficiencies and minimizes costs.
  • Step
    Allocate Internal Resources
    Establish an individual or team to support and manage your product catalogue, new product listings and updates, sales, marketing and eCommerce, among other processes. This will help you efficiently and effectively work with trading partners and GS1 Canada.
  • Step
    Subscribe to ProSYNC
    The easiest way to load product data into ECCnet Registry is through GS1 Canada’s ProSYNC tool, which enables you to load product data once, then share with all trading partners at the same time, across multiple sectors. Subscribe to ProSYNC by calling GS1 Canada at 1.800.567.7084 or log into myGS1 at and click the ProSYNC link.
    For more information on how to load product data, access the ECCnet ProSYNC training modules on GS1’s Learning Zone at
    If you use a GDSN (Global Data Synchronization Network) data pool or EDI (Electronic Data Interchange), we can ensure connectivity into ECCnet Registry.
  • Step
    Load and Certify Product Data
    Different sectors require specific certifications with extended product information above the standard mandatory attributes. To determine the mandatory attributes, select your channel of distribution. To obtain sector specific certification, load up to 10 products into ECCnet Registry and email to request certification based on your sector below.
    • Foodservice: Request FS3 certification
    • General Merchandise and Hardlines: Request GM1 certification
    • Grocery: Request FM2 certification
    GS1 Canada will work with you to ensure you have entered all product data correctly and amend any errors. Your product catalogue can have multiple sector certifications if required.
  • Step
    Publish Product Data to Your Trading Partners
    Once your catalogue has been certified, upload the rest of your product data and publish your catalogue to your trading partners. Advise your trading partners that your ECCnet catalogue is updated and published to them. They will need to subscribe to your product catalogue in ECCnet Registry for visibility to your data.
  • Step
    Content Capture
    GS1 Canada offers product image and data capture services for a range of business processes such as developing marketing content, shelf management, menu planning, nutrition analysis and populating online platforms.
    We offer a range of flexible options for capturing and loading product content. Choose the option that best fits your trading partner requirements.
    To view and download your product images, register for The Vault, which provides secure 24/7 access to all your content and is used to share that content with your trading partners.

For more sector specific checklists click on the links below: